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This question came from a friend of mine who is very into hard drive encryption. He asked me if I would like to see his encrypted email which is why you see me in this article. Yes, you can see his email but can you decode the message inside?
Strange enough, the answer is no. Even though many digital engineers and privacy advocates proclaim otherwise, there is no way to decrypt an encrypted email without getting the private key or password.
Still, many people are convinced that their encrypted email messages are totally safe from hackers or would never be read by anyone other than those having the password. My response to these people is that if your child signs up for a softball team, for example, you may very well want to keep the team files private. The same goes for email.
If your business is serious about data security, then you need to be proactive rather than reactive. Take security seriously and begin to encrypt your messages before you send them. That one data breach can be the one that leads to others and ultimately lead to lost sales.
Take the steps to be aware of your company’s network security. The Internet is now the leading source of communication for businesses. While it provides easy access to people and information, it also has become a convenient place for crooks to store personal information. While some may fall victim to identity theft, others may simply try to sell the information to other parties. Either way, it is no longer a choice but a necessity.
You can bet that executives and managers of companies will want to know one thing – How can we protect our company?. There are practices that can be taken to protect your company that will not only protect you from unauthorized users but will also ensure that the information is not hacked or deleted by a third party.
The following are practices that will help secure your email.
1. Never use your company name in your email.
Most people use their company name in their email, whether it is their real name or a name that is used by the company for marketing purposes. This is a very dangerous practice. First of all, hackers and scammers are already building databases of employer names and company names. Using a company name in your email is just adding to the problem.
Also, be aware that the company may be storing information about you and your email address in clear text. This means that anyone who happens to intercept your email and read it will be able to see not only your name and company but also your email address, which can potentially be used for spamming purposes.
2. Use an online webmail removal service such as McAfee Small Business Authentication.
If you are not already using an online webmail removal service such as McAfee Small Business Authentication, you should immediately take action to protect your privacy. These services will scour your incoming and outgoing emails for information that would otherwise be considered invasive and illicit. Such sensitive data would include your full name, company, and even your social security number, among others.
3. Protect your phone number.
Don’t phone anyone who gives you his or her phone number. You are not likely to be talked into giving out this piece of information unless you are entering into a relationship. Also, don’t give out your phone number, even to family and friends, unless you absolutely know they will not be spamming you.
4. Be aware of the websites you visit.
Even the most innocent thing to do is to only view websites that look legit. That means don’t go to sites that tell you that you can earn $5 With Friends.